Skip to main content
Join the official 2019 Python Developers SurveyStart the survey!

Excel Integration with SpaCy. Includes, Entity training, Entity matcher pipe.

Project description Gitter

ExcelCy is a toolkit to integrate Excel to spaCy NLP training experiences. Training NER using XLSX from PDF, DOCX, PPT, PNG or JPG. ExcelCy has pipeline to match Entity with PhraseMatcher or Matcher in regular expression.

ExcelCy is Powerful

Simple Style Training, from spaCy documentation, demonstrates how to train NER using spaCy:

     ("Uber blew through $1 million a week", {'entities': [(0, 4, 'ORG')]}),
     ("Google rebrands its business apps", {'entities': [(0, 6, "ORG")]})]

nlp = spacy.blank('en')
optimizer = nlp.begin_training()
for i in range(20):
    for text, annotations in TRAIN_DATA:
        nlp.update([text], [annotations], sgd=optimizer)

The TRAIN_DATA, describes sentences and annotated entities to be trained. It is cumbersome to always count the characters. With ExcelCy, (start,end) characters can be omitted.

# download the en model from spacy
# python -m spacy download en"
from excelcy import ExcelCy
# collect sentences, annotate Entities and train NER using spaCy
excelcy = ExcelCy.execute(file_path='')
# use the nlp object as per spaCy API
doc = excelcy.nlp('Google rebrands its business apps')
# or save_storage it for faster bootstrap for application

ExcelCy is Friendly

By default, ExcelCy training is divided into phases, the example Excel file can be found in tests/data/test_data_01.xlsx:

1. Discovery

The first phase is to collect sentences from data source in sheet “source”. The data source can be either:

  • Text: Direct sentence values.
  • Files: PDF, DOCX, PPT, PNG or JPG will be parsed using textract.

Note: See textract source examples in tests/data/test_data_03.xlsx

2. Preparation

Next phase, the Gold annotation needs to be defined in sheet “prepare”, based on:

  • Current Data Model: Using spaCy API of nlp(sentence).ents
  • Phrase pattern: Robertus Johansyah, Uber, Google, Amazon
  • Regex pattern: ^([0-1]?[0-9]|2[0-3]):[0-5][0-9]$

All annotations in here are considered as Gold annotations, which described in here.

3. Training

Main phase of NER training, which described in Simple Style Training. The data is iterated from sheet “train”, check sheet “config” to control the parameters.

4. Consolidation

The last phase, is to test/save the results and repeat the phases if required.

ExcelCy is Flexible

Need more specific export and phases? It is possible to control it using phase API. This is the illustration of the real-world scenario:

  1. Train from tests/data/test_data_05.xlsx

    # download the dataset
    $ wget
    # this will create a directory and file "export/train_05.xlsx"
    $ excelcy execute test_data_05.xlsx
  2. Open the result in “export/train_05.xlsx”, it shows all identified sentences from source given. However, there is error in the “Himalayas” as identified as “PRODUCT”.

  3. To fix this, add phrase matcher for “Himalayas = FAC”. It is illustrated in tests/data/test_data_05a.xlsx

  4. Train again and check the result in “export/train_05a.xlsx”

    # download the dataset
    $ wget
    # this will create a directory "nlp/data" and file "export/train_05a.xlsx"
    $ excelcy execute test_data_05a.xlsx
  5. Check the result that there is backed up nlp data model in “nlp” and the result is corrected in “export/train_05a.xlsx”

  6. Keep training the data model, if there is unexpected behaviour, there is backup data model in case needed.

ExcelCy is Comprehensive

Under the hood, ExcelCy has strong and well-defined data storage. At any given phase above, the data can be inspected.

from excelcy import ExcelCy

excelcy = ExcelCy()
# load configuration from XLSX or YML or JSON
# excelcy.load(file_path='test_data_01.xlsx')
# or define manually = Config(nlp_base='en_core_web_sm', train_iteration=2, train_drop=0.2)
print(json.dumps(, indent=2))

# add sources'text', value='Robertus Johansyah is the maintainer ExcelCy')'textract', value='tests/data/source/test_source_01.txt')
print(json.dumps(, indent=2))

# add phrase matcher Robertus Johansyah -> PERSON'phrase', value='Robertus Johansyah', entity='PERSON')
print(json.dumps(, indent=2))

# train it
print(json.dumps(, indent=2))

# test it
doc = excelcy.nlp('Robertus Johansyah is maintainer ExcelCy')
print(json.dumps(, indent=2))


  • Load multiple data sources such as Word documents, PowerPoint presentations, PDF or images.
  • Import/Export configuration with JSON, YML or Excel.
  • Add custom Entity labels.
  • Rule based phrase matching using PhraseMatcher
  • Rule based matching using regex + Matcher
  • Train Named Entity Recogniser with ease


Either use the famous pip or clone this repository and execute the file.

$ pip install excelcy
# ensure you have the language model installed before
$ spacy download en


To train the spaCy model:

from excelcy import ExcelCy
excelcy = ExcelCy.execute(file_path='test_data_01.xlsx')

Note: tests/data/test_data_01.xlsx


ExelCy has basic CLI command for execute:

$ excelcy execute

Data Definition

ExcelCy has data definition which expressed in api.yml. As long as, data given in this specific format and structure, ExcelCy will able to support any type of data format. Check out, the Excel file format in api.xlsx. Data classes are defined with attrs, check in for more detail.


  • [X] Start get cracking into spaCy

  • [ ] More features and enhancements listed here

    • [ ] [link] JSONL integration with Prodigy
    • [ ] [link] Add logging and the settings
    • [ ] Add special case for tokenisation described here
    • [ ] Add custom tags.
    • [ ] Add classifier text training described here
    • [ ] Add exception subtext when there is multiple occurrence in text. (Google Pay is awesome Google product)
    • [ ] Add tag annotation in sheet: train
    • [ ] Add ref in data storage
    • [ ] Improve speed and performance
    • [X] Add list of patterns easily (such as kitten breed.
    • [X] Add more data structure check in Excel and more warning messages
    • [X] Add plugin, otherwise just extends for now.
    • [X] [link] Add enabled, notes columns
    • [X] [link] Add export outputs such as identified Entities, Tags
    • [X] [link] Add CLI support
    • [X] [link] Improve experience
    • [X] [link] Add more file format such as YML, JSON. Make standardise and well documented on data structure.
    • [X] Add support to accept sentences to Excel
  • [X] Submit to Prodigy Universe


What is that idx columns in the Excel sheet?

The idea is to give reference between two things. Imagine in sheet “train”, like to know where the sentence generated from in sheet “source”. And also, the nature of Excel, you can sort things, this is the safe guard to keep things in the correct order.

Can ExcelCy import/export to X, Y, Z data format?

ExcelCy has strong and well-defined data storage, thanks to attrs. It is possible to import/export data in any format.

Error: ModuleNotFoundError: No module named ‘pip’

There are lots of possibility on this. Try to lower pip version (it was buggy for version 19.0.3).

ExcelCy accepts suggestions/ideas?

Yes! Please submit them into new issue with label “enhancement”.


This project uses other awesome projects:

  • attrs: Python Classes Without Boilerplate.
  • pyexcel: Single API for reading, manipulating and writing data in csv, ods, xls, xlsx and xlsm files.
  • pyyaml: The next generation YAML parser and emitter for Python.
  • spacy: Industrial-strength Natural Language Processing (NLP) with Python and Cython.
  • textract: extract text from any document. no muss. no fuss.

Project details

Download files

Download the file for your platform. If you're not sure which to choose, learn more about installing packages.

Files for excelcy, version 0.3.3
Filename, size File type Python version Upload date Hashes
Filename, size excelcy-0.3.3-py3-none-any.whl (19.7 kB) File type Wheel Python version py3 Upload date Hashes View hashes
Filename, size excelcy-0.3.3.tar.gz (19.8 kB) File type Source Python version None Upload date Hashes View hashes

Supported by

Elastic Elastic Search Pingdom Pingdom Monitoring Google Google BigQuery Sentry Sentry Error logging AWS AWS Cloud computing DataDog DataDog Monitoring Fastly Fastly CDN SignalFx SignalFx Supporter DigiCert DigiCert EV certificate StatusPage StatusPage Status page