gmail-filter-manager 0.1.0

Gmail filer manager using YAML format.

gmail_filter_manager

Gmail filer manager using YAML format.

Requirement

Python packages:

• ruamel.yaml (pip install ruamel.yaml)

Installation

If you are using Mac and Homebrew, you can install by:

$ brew install rcmdnk/rcmdnkpac/gmail_filter_manager

Otherwise, you can use install script on the web like:

$ curl -fsSL https://raw.github.com/rcmdnk/gmail_filter_manager/install/install.sh| sh

This will install scripts to /usr/bin and you may be asked root password.

If you want to install other directory, do like:

$ curl -fsSL https://raw.github.com/rcmdnk/gmail_filter_manager/install/install.sh|  prefix=~/usr/local/ sh

Or, simply download scripts in bin/ and place where you like.

Scripts

gfm_extract

A script to convert mailFilters.xml, which can be exported from Gmail, to YAML format.

Default input name is mailFilters.xml. Default ouput name is mailFilters.yaml.

They can be changed by arguments:

$ gfm_extract [input name [output name]]

Once you have YAML file, you can edit it and use it as an input for gfm_make.

gfm_make

A script to make XML of filters to be imported in Gmail.

Input is YAML format.

Default input name is mailFilters.yaml. Default ouput name is mailFilters.yaml.

filters:
- from: "[e-mail]"
  lable: "foo"
- subject: "[test]"
  lable: "test"
  shouldMarkAsRead: "true"
namespaces:
  apps: http://schemas.google.com/apps/2006
  atom: http://www.w3.org/2005/Atom

namespaces can be omitted. It is included if you use gfm_extract, but it will be automatically added by gfm_make even if is omitted.

Filter properties

Filter Criteria Properties

Name	XML attribute	Description
From	name="from"	The email comes from this address.
To	name="to"	The email is sent to this address.
Subject	name="subject"	The email's title includes this value.
Has the words	name="hasTheWord"	The email has this value (search operators).
Doesn't have	name="doesNotHaveTheWord"	The email doesn't have this value (search operators).
Has attachment	name="hasAttachment"	true or false for if the email has attachments.
Don't include chats	name="excludeChats"	true or false for if the email includes chats.
Size	name="size"	The email size. If it is specified, the mail size is compared to this value with sizeOperator and sizeUnit.
Size operator	name="sizeOperator"	s_sl (greater than) or s_ss (smaller than).
Size unit	name="sizeUnit"	Unit of email size: s_sb (B), s_skb (kB) or s_smb (MB).

hasTheWord and doesNotHaveTheWord are search operators. Such a label can be specified here.

Please check following help for more details:

Search operators you can use with Gmail - Gmail Help

Filter Action Properties

Name	XML attribute	Description
Skip the Inbox (Archive it)	name="shouldArchive"
Mark as read	name="shouldMarkAsRead"
Star it	name="shouldStar"
Apply the label	name="label"
Forward it to	name="forwrdTo"
Delete it	name="shouldTrash"
Never send it to Spam	name="shouldNeverSpam"
Always mark it as important	name="shouldAlwaysMarkAsImportant"
Never mark it as important	name="should
Categorize as	name="smartLabelToApply"	Add smart label. value can be "^smartlabel_personal", "^smartlabel_social", "^smartlabel_promo", "^smartlabel_group" or "^smartlabel_notification".

Tips:

You can use array for label to set several labels on the same criteria.

How to export/import filters

Check Export or import filters in the official help:

Create rules to filter your emails - Gmail Help

Filter Tips

Numbering labels

Gmail's labels are sorted automatically.

But you may want to put some labels such Work, which is always at the bottom, on the top.

To do it, you can set prefix numbers on labels.

• 01_Work
• 02_Private
• 03_Others

Then, these labels are listed in this order.

Use labels like folder

Gmail has only label, but some other mail clients have folder.

• Label: User can set several labels on the same message.
• Folder: A message is included only in one folder.

And all filters are always applied to the new mail.

In this case, if the mail is caught by several filters for labels, several labels are set.

To avoid several labels to use it as folder, has:nouserlabels keyword is useful.

If hasTheWord includes this keyword, only the mail which still does not have the label can be caught.

e.g.)

filters:
- hasTheWord: "from:[e-mail]"
  label: "00_foo"
- hasTheWord: "has:nouserlabels from:example.com"
  label: "01_example"
  shouldArchive: "true"
- hasTheWord: "has:nouserlabels"
  label: "09_others"
  shouldArchive: "true"

These filters put a label foo for mails from [e-mail], and put a label example for mails from example.com domain other than [e-mail]. In addition, if it is not from foo, the mail is archived.

And the last filter send other mails to others label, and skip the Inbox. Such a filter make you free from notification bombs in the Gmail app of a cell phone.

To use such filters, the order is important.

Note: If you modify filters in the Gmail web interface, the order is changed: the modified one goes to the bottom.

This is one of the reasons why I wanted these scripts.

Use DummyInbox to leave only specific mails in the Inbox

You may have more labels with which mails must skip the Inbox.

In this case, DummyInbox method label can be used instead of setting shouldArchive: "true" for filters.

The setting is like this:

filters:
- hasTheWord: "from:[e-mail]"
  label:
  - "00_foo"
  - "99_DummyInbox"
- hasTheWord: "from:example.com"
  label:
  - "01_example"
  - "99_DummyInbox"
- hasTheWord: "from:example2.com"
  label: "02_example2"
- hasTheWord: "from:example3.com"
  label: "03_example3"
- hasTheWord: "from:example4.com"
  label: "04_example4"
- hasTheWord: "from:example5.com"
  label: "05_example5"
- hasTheWord: "has:nouserlabels"
  label: "09_others"
- hasTheWord: "-label:99_DummyInbox"
  shouldArchive: "true"

This setting put additional 99_DummyInbox label to which you want to remain in the Inbox.

And the final filter archives mails without 99_DummyInbox label.

In the above setting, has:nouserlabels is not used for from:example.com. Therefore the mail from [e-mail] has two labels.

The main difference from Use labels like folder method is that you can put two different labels between them archive policies are different.

If shouldArchive is in the each label, all mails associated to the label are archived. But this method can remain what you want easily.

In addition, only the order of the filters can be free other than the last label, so that it makes easy to modify with the web interface. Although you still need to "modify" hasTheWord: "-label:99_DummyInbox" filter after any other filter changes... (such adding one space in Has the words and save, and remove the space and save again...)

References

• gmail_filter_manager: GmailのフィルタをYAMLで簡単に管理する