HedwigLab 1.0.0

Research note management system with Notion sync and AI-powered team summaries

Hedwig

Hedwig is a research note management system designed for research teams. It synchronizes Notion workspaces to Git repositories for version control and generates AI-powered daily summaries of research activities. The system creates both individual change summaries and team overview summaries with MVP highlights, then distributes them through messaging platforms like Slack.

Features

• Notion Synchronization: Automatically sync research notes from Notion to a Git repository
• AI-Powered Summaries: Generate intelligent summaries of research changes using LLMs
• Team Overviews: Create consolidated team overviews with MVP highlights
• Context Plugins: Add contextual information (weather, calendar events) to overview summaries
• Multi-Platform Messaging: Distribute summaries through various messaging platforms (currently Slack)
• Automated Pipeline: Run the complete workflow with a single command
• Flexible Configuration: Customize prompts, models, and behavior through configuration

Installation

Install Hedwig from PyPI:

pip install hedwiglab

Or install from source:

git clone https://github.com/ChangLabSNU/Hedwig
cd Hedwig
pip install -e .

Quick Start

1. Set up configuration:

   # Download the example configuration
   curl -O https://raw.githubusercontent.com/ChangLabSNU/Hedwig/refs/heads/main/config.yml.example
   
   # Create your config file
   cp config.yml.example config.yml
   
   # Edit config.yml with your settings
   

2. Configure API keys and etc:

   # In config.yml
   api:
     notion:
       api_key: 'your-notion-api-key'
     llm:
       key: 'your-gemini-api-key'
   messaging:
     slack:
       token: 'your-slack-bot-token'
   

3. Check system health (recommended before first sync):

   hedwig health --config config.yml
   

   This verifies that all components are properly configured and accessible.

4. Sync Notion content:

   hedwig sync
   

5. Run the pipeline:

   hedwig pipeline
   

Workflow Overview

Hedwig follows a two-stage process:

┌─────────────┐
│   STAGE 1   │
│ Data Update │
└─────────────┘
      │
      ▼
┌─────────────┐
│ hedwig sync │ ─── Fetches latest research notes from Notion
└─────────────┘     and commits them to Git repository
      │
      │ (Run periodically or on-demand)
      │
      ▼
┌─────────────┐
│   STAGE 2   │
│  Pipeline   │
└─────────────┘
      │
      ▼
┌──────────────────────────┐
│ hedwig pipeline          │ ─── Automated 3-step process:
└──────────────────────────┘
      │
      ├─► generate-change-summary ─── Analyzes Git commits and creates
      │                               AI summaries of recent changes
      │
      ├─► generate-overview ──────── Consolidates individual summaries
      │                              into team-focused overview
      │
      └─► post-summary ───────────── Posts to messaging platform
                                     (e.g., Slack Canvas)

Important: The sync command must be run before the pipeline to ensure the Git repository has the latest Notion content. The sync is NOT part of the pipeline and should be scheduled separately.

Commands

hedwig health

Checks the health of all Hedwig components and dependencies. Recommended to run before first sync to ensure proper setup.

hedwig health [--config CONFIG] [--quick] [--json] [--quiet]

Options:

• --config: Configuration file path (default: config.yml)
• --quick: Skip API connectivity tests for faster results
• --json: Output results in JSON format for monitoring tools
• --quiet: Suppress informational messages

Health Checks Include:

• Configuration file validity and required keys
• Git repository status and permissions
• Python package dependencies
• Filesystem permissions and disk space
• API connectivity (Notion, LLM, Slack) unless --quick is used

Exit Codes:

• 0: All checks passed (HEALTHY)
• 1: Some non-critical checks failed (DEGRADED)
• 2: Critical checks failed (CRITICAL)

Example Usage:

# Full health check before first sync
hedwig health --config config.yml

# Quick check (skip API tests)
hedwig health --quick

# JSON output for monitoring
hedwig health --json | jq '.overall_status'

hedwig sync

Synchronizes Notion pages to a Git repository.

hedwig sync [--config CONFIG] [--quiet] [--verbose]

Options:

• --config: Configuration file path (default: config.yml)
• --quiet: Suppress progress messages
• --verbose: Show detailed debug output

hedwig sync-userlist

Manually syncs user list from Notion and saves to TSV file. This command is typically not needed in regular workflows as it's automatically triggered when unknown users are encountered.

hedwig sync-userlist [--config CONFIG] [--quiet]

Options:

• --config: Configuration file path (default: config.yml)
• --quiet: Suppress progress messages

Output: Creates a TSV file at the path specified in paths.userlist_file containing:

• user_id: Notion user UUID
• name: User's display name

Override Feature: If paths.userlist_override_file is configured and the file exists, users from this file will override or supplement the Notion user list. This is useful for:

• Correcting names that appear incorrectly in Notion
• Adding custom display names for specific users
• Including users that may not be in the Notion workspace

The override file should have the same TSV format as the output file.

Note: With auto-sync enabled (default), this command is automatically run when generate-change-summary encounters unknown user IDs.

hedwig generate-change-summary

Analyzes recent Git commits and generates AI-powered summaries.

hedwig generate-change-summary [--config CONFIG] [--no-write]

Options:

• --config: Configuration file path (default: config.yml)
• --no-write: Print to stdout instead of saving to file

Auto User Sync: When change_summary.auto_sync_userlist is set to true (default), the command will automatically run sync-userlist if it encounters user IDs not found in the user list. This ensures that new team members are automatically added to the user list. Set to false to disable this behavior.

hedwig generate-overview

Creates team-focused overview summaries from individual change summaries.

hedwig generate-overview [--config CONFIG] [--no-write]

Options:

• --config: Configuration file path (default: config.yml)
• --no-write: Print to stdout instead of saving to file

hedwig post-summary

Posts summaries to configured messaging platforms.

hedwig post-summary --summary-file FILE --overview-file FILE --title TITLE [--config CONFIG]

Options:

• --summary-file: Path to the markdown summary file
• --overview-file: Path to the overview message file
• --title: Title for the posted summary
• --config: Configuration file path (default: config.yml)

hedwig pipeline

Runs the complete summarization pipeline automatically.

hedwig pipeline [--config CONFIG]

Options:

• --config: Configuration file path (default: config.yml)

Note: This command does NOT include syncing from Notion. Run hedwig sync separately before the pipeline to ensure the Git repository is up-to-date.

Configuration

Hedwig uses a YAML configuration file. Download the example configuration and customize:

curl -O https://raw.githubusercontent.com/ChangLabSNU/Hedwig/refs/heads/main/config.yml.example
cp config.yml.example config.yml

Essential Settings

# Repository paths
paths:
  notes_repository: '/path/to/your/notes/repo'
  change_summary_output: '/path/to/summary/output'

# API Keys (can be set here OR as environment variables)
notion:
  api_key: 'your-notion-api-key'  # Alternative: export NOTION_API_KEY=...

api:
  llm:
    key: 'your-gemini-api-key'    # Alternative: export GEMINI_API_KEY=...
    url: 'https://generativelanguage.googleapis.com/v1beta/openai/'

messaging:
  slack:
    token: 'xoxb-your-bot-token'  # Alternative: export SLACK_TOKEN=...

Key Configuration Options

• Sync Settings: Checkpoint tracking, timezone, lookback days
• Summary Settings: Model selection, prompt customization, diff length limits
• Overview Settings: Language selection, lab information, weekday configurations
• Messaging Settings: Platform selection, channel configuration
• Pipeline Settings: Title format customization

See config.yml.example for all available options with detailed comments.

Automated Execution

Set up cron jobs for the two-stage process:

# Sync from Notion every hour during work hours
0 * * * * /usr/bin/hedwig sync --config /path/to/config.yml

# Run pipeline everyday except Sunday at 8:30 AM
30 8 * * 1-6 /usr/bin/hedwig pipeline --config /path/to/config.yml

Messaging Platforms

Slack Integration

Hedwig creates Canvas documents in Slack for rich formatting:

1. Create a Slack app with required permissions:

   • channels:read
   • chat:write
   • canvases:write
   • canvases:read

2. Install the app to your workspace

3. Configure in config.yml:

   messaging:
     active: slack
     slack:
       token: 'xoxb-your-bot-token'
       channel_id: 'C12345678'
   

Advanced Usage

Custom Prompts

Customize LLM prompts for summaries:

api:
  llm:
    diff_summary_prompt: |
      Your custom prompt for analyzing diffs...

    overview_prompt_template: |
      Your custom overview template with {summary_range} and {forthcoming_range}...
    
    # Customize how context information is introduced in the prompt
    overview_context_information_prefix: |
      Use the following context information minimally only at the appropriate places in the summary, and do not repeat the context information verbatim.

Changing Language

Set overview language and customize instructions:

overview:
  language: en  # Options: ko, en, ja, zh_CN
  lab_info: "Your Lab Name and Description"

Context Plugins

Context plugins provide additional contextual information in overview summaries. This helps the AI generate more relevant and timely summaries by providing context about current conditions.

Date Plugin

Provides the current date and weekday:

overview:
  context_plugins:
    date:
      enabled: true

Outputs: Today: 2025-07-19 (Friday)

This simple plugin helps the AI understand what day it is when generating summaries, which can be useful for contextual references.

Static Plugin

Provides fixed context information that remains constant across all summaries. Perfect for laboratory-specific information:

overview:
  context_plugins:
    static:
      enabled: true
      content: |
        Laboratory: Computational Biology Lab
        Research Areas: Genomics, RNA Biology, Bioinformatics
        Current Projects:
        - Single-cell RNA sequencing analysis
        - Alternative splicing in cancer
        - Long-read sequencing methods
        Team Members:
        - Dr. Jane Smith (PI) - Computational genomics
        - Dr. John Doe - Machine learning for biology
        - Alice Johnson - RNA-seq analysis
        - Bob Wilson - Proteomics integration

Use cases:

• Laboratory information and research focus
• Current research topics and projects
• Team member list and expertise
• Laboratory policies or guidelines
• Any other static context that helps AI generate better summaries

The content is passed directly to the LLM without modification, allowing full control over the formatting and information structure.

Weather Plugin

Adds weather information to the overview prompt:

overview:
  context_plugins:
    weather:
      enabled: true
      latitude: 37.5665      # Your location's latitude
      longitude: 126.9780    # Your location's longitude
      city_name: Seoul       # Display name for the location

The weather plugin fetches data from Open-Meteo API and includes:

• Yesterday's weather
• Today's weather
• Tomorrow's weather forecast

Calendar Plugin

Adds calendar events to provide context about holidays, meetings, or important dates:

overview:
  context_plugins:
    calendar:
      enabled: true
      days_before: 1  # Include events from 1 day ago (0 = today only)
      days_after: 7   # Include events up to 7 days ahead
      calendars:
        # iCal example (public calendars)
        - name: Korean Holidays
          type: ical
          url: https://calendar.google.com/calendar/ical/ko.south_korea%23holiday%40group.v.calendar.google.com/public/basic.ics
          enabled: true
        
        # CalDAV example (private calendars, requires authentication)
        - name: Team Calendar
          type: caldav
          url: https://nextcloud.example.com/remote.php/dav/
          username: your-username  # Or use env var CALDAV_USERNAME
          password: your-password  # Or use env var CALDAV_PASSWORD
          calendar_url: https://nextcloud.example.com/remote.php/dav/calendars/user/personal/  # Optional
          enabled: true

Features:

• Supports both iCal (public) and CalDAV (private) calendars
• Multiple calendars can be configured
• Events are grouped by time periods (today, this week, next week, later)
• Calendars with no events are automatically suppressed from output
• CalDAV requires pip install caldav for authentication support

Custom Context Plugins

You can create custom context plugins by:

1. Creating a new Python file in Hedwig/overview/context_plugins/
2. Inheriting from ContextPlugin base class
3. Implementing the required methods:
   • name property: Unique identifier for your plugin
   • get_context() method: Returns the context string or None

Example custom plugin structure:

from .base import ContextPlugin
from .registry import ContextPluginRegistry

class MyCustomPlugin(ContextPlugin):
    @property
    def name(self) -> str:
        return "custom"
    
    def get_context(self) -> Optional[str]:
        if not self.is_enabled():
            return None
        # Your logic here
        return "Your context information"

# Register the plugin
ContextPluginRegistry.register("custom", MyCustomPlugin)

Troubleshooting

Common Issues

1. Configuration problems: Run hedwig health to diagnose configuration issues
2. No summaries generated: Check if there are recent commits within the lookback period
3. Sync failures: Verify Notion API key and page permissions
4. LLM errors: Check API key and rate limits
5. Messaging failures: Verify bot token and channel permissions

First-Time Setup Issues

If you encounter problems during initial setup, run the health check:

hedwig health --config config.yml

This will identify:

• Missing or invalid configuration
• Permission issues
• Missing dependencies
• API connectivity problems

Debug Mode

Run with verbose output for troubleshooting:

hedwig pipeline --config config.yml --verbose

Logs

Check application logs for detailed error messages. The location depends on your configuration.

License

MIT License - see LICENSE.txt for details

Author

Hyeshik Chang [e-mail]