CleanupBuildOrders

An InvenTree plugin that removes consumed stock records from old, completed build orders.

Over time, InvenTree accumulates stock items that were consumed during the build process. These records are useful for traceability while a build is active or recently completed, but become unnecessary clutter after a sufficient period has passed. This plugin automatically identifies and deletes those stale records on a weekly schedule.

How It Works

Each week the plugin queries for stock items that meet all of the following criteria:

• The item has no serial number
• The item is not installed in another assembly
• The item is associated with a completed (non-active) build order
• The build order's completion date is older than the configured threshold

Deletion is gated behind an explicit confirmation step — the plugin will never delete anything unless the Confirm Deletion setting has been manually enabled. On each scheduled run without confirmation, the plugin sends a notification listing the items that would be deleted, so administrators can review before approving.

Installation

InvenTree Plugin Manager

Search for cleanup-build-orders in the InvenTree plugin manager and install directly from there.

Command Line

pip install cleanup-build-orders

Settings

Build Cleanup Period

How far back to look when identifying old stock records. Any consumed stock item belonging to a build order completed more than this many months ago is eligible for deletion.

Confirm Deletion

Acts as a one-shot authorisation gate. When set to True, the next scheduled run will proceed with deletion. The setting is automatically reset to False immediately before the deletion loop runs, so each deletion run requires a fresh manual confirmation.

When this setting is False (the default), the scheduled task skips deletion and instead sends a notification summarising the items that are pending removal.

Notification Owner

The user or group to notify when items are pending deletion. Accepts an InvenTree Owner, which can be either a single user or a user group — if a group is chosen, every member receives the notification email listing the eligible stock items, grouped by build order.

If no owner is configured, the notification is sent to all active superuser accounts instead.

Usage

1. Install the plugin and enable it in InvenTree.
2. Configure the Build Cleanup Period to match your data retention policy.
3. Optionally set a Notification Group so the right team members receive the daily digest.
4. Each week the plugin will log how many items are eligible and send a notification email.
5. Review the email. When ready to delete, enable Confirm Deletion in the plugin settings.
6. The next scheduled run (within 7 days) will perform the deletion and reset the confirmation flag.