jiramaxx 1.1.0

A lightweight console GUI for creating and managing Jira tickets without leaving your keyboard

Jiramaxx

A lightweight desktop GUI for creating and managing Jira tickets without leaving your keyboard. Runs as a background daemon and pops up on a global hotkey.

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Requirements

• Python 3.10+
• A Jira Cloud account with an API token

poetry install

Installing

pip install jiramaxx              # Jira tool only
pip install jiramaxx[recording]   # also install the optional recording plugin

Recording lives in a separate distribution (jiramaxx-recording) so it can be left out of a corporate package mirror where audio capture is restricted. The [recording] extra is just a convenience alias that also installs that package; pip install jiramaxx-recording does the same thing. There is no separate command — the app is always launched with jiramaxx. When the recording package is present, a Record button and a Recording tab appear automatically; when it is absent, they simply don't.

In a curated mirror that carries jiramaxx but not jiramaxx-recording, pip install jiramaxx[recording] fails cleanly (nothing is installed from an unauthorized source), while plain pip install jiramaxx always works.

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Setup

1. First run

jiramaxx
OR
jiramaxx --gui

On first run, a default config.yaml is created at ~/.jiramaxx/config.yaml (your home directory — not inside the installed package). The widget requires you to fill in your credentials (see below) and run again, or use the in-widget Config screen. If an older in-package config.yaml exists from a previous version, it is migrated to the new location automatically on first run. If running with --gui flag, the script will stop running upon exiting rendering shortcuts unavailable.

2. Configure credentials

Open the Config screen (press C on the main window or run python main.py --gui and press C), go to the Jira tab.

Field	What to enter
Base URL	Your Atlassian domain, e.g. https://yourcompany.atlassian.net
API Token	Generated at id.atlassian.com/manage-profile/security/api-tokens
User Email	The email address on your Atlassian account
Project Key	The short key for your project (e.g. ENG, JCSD). Use the Browse button to find it.
Board ID	The numeric ID of your Scrum/Kanban board. Found in the URL when viewing your board: .../jira/software/projects/XXX/boards/2 — the trailing number is the board ID.
My Account ID	Your Atlassian account ID. Found at: Jira → Profile → the ID in the URL, or via GET /rest/api/3/myself. Used when assigning tickets to yourself.

Finding your Project Key

Click Browse next to the Project Key field. The tool will connect to Jira using the credentials currently typed in the form and display all accessible projects. Click one and press Select (or double-click) to fill the field automatically.

API Token — important notes

Use the "Create API token with scopes" button (not "Create API token"). This leverages OAuth 2.0 and allows you to disable unecessary permissions for the token. Required Scopes: - read:jira-user - read:jira-work - write:jira-work

Atlassian's regular tokens are unscoped and incongruent with least-privileged access design. If necessary or unconcerned 🤔 the classic token can be used by selecting "classic" for your Token Type in the Configurations UI. Note: Classic tokens already inherit exactly your Jira account's permission level. For least-privileged access, restrict your account's role on the project in Jira → Project Settings → Permissions rather than restricting the token itself.

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3. Custom Field IDs

Jira stores certain fields under instance-specific IDs (e.g. customfield_10016). These vary per Jira instance. Find them in Project Settings → Fields or ask your Jira admin.

Setting	What it controls	Common value
Story Points field	The custom field used to store story point estimates	customfield_10016
Epic Link field	The custom field that links a Story/Task to an Epic	customfield_10014
Epic Name field	The custom field for an Epic's short name label	customfield_10011
Sprint Name field	The custom field for the Sprints in the selected Jira Project Key	customfield_10020

Leave these blank to use the defaults above. If story points are not saving, this is the first thing to check.

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Running

GUI mode (direct)

jiramaxx --gui

Opens the main window immediately. Use this for one-off ticket creation.

Daemon mode (background hotkey listener)

jiramaxx

Runs silently in the background allowing you to open the widget on demand. Press the configured hotkeys anywhere on your system to open the GUI. Exit widget & press Ctrl-C in the terminal to quit.

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Main Window

┌─────────────────────────────────────┐
│  Jiramaxx                          │
│  2 incomplete draft(s) — press D…   │
│  ─────────────────────────────────  │
│  [ (N) New Ticket  ] [ (D) Drafts ] │
│  [ (M) Manage      ] [ (C) Config ] │
│  [        (Q) Quit               ]  │
└─────────────────────────────────────┘

Button / Key	Action
N	Open the ticket type selector, then the ticket form
D	Open the draft list (disabled when no drafts exist)
M	Open the sprint ticket manager (Add Comment / Change Status)
C	Open the configuration editor
Q / Escape	Quit

The draft counter updates automatically after every action.

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Creating a Ticket

1. Press N (or click New Ticket).
2. Title first. A single field asks for the ticket title. Then:
   • Edit (Enter) — continue to the type selector and the full form (your title is carried over, pre-filled).
   • Save (Ctrl+S) — quick-save the title as a draft (typed as a Task) to finish later from Drafts.
   • Cancel (Escape) — discard.
3. Select a ticket type — keyboard shortcuts 1–5 or the first letter of the type name (S, B, T, E, I) also work.
4. Fill in the form. Required fields are marked with *. Use Tab / Shift+Tab to move between fields (Tab does not insert whitespace in multiline fields).
5. Choose an action:

Button / Shortcut	Action
Submit to Jira / Ctrl+Enter	Validates required fields, sends to Jira API, marks draft as submitted and keeps a local copy.
Save Draft / Ctrl+S	Saves locally without submitting. You can return to it later via Drafts.
Cancel / Escape	Closes without saving.

Field reference

Field	Type	Notes
Summary	Text	The ticket title. Required on all types.
Description	Multiline text	Free-form description. Required on all types.
Story Points	Spinner (0,1,2,3,5,8,13,21)	Fibonacci scale. Saved to the custom field configured in Config → Custom Field IDs.
Assignee (account ID)	Text	Must be an Atlassian account ID, not a display name or email. Type me to assign to yourself (uses My Account ID from Config). Leave blank to leave unassigned.
Labels	Text	Comma-separated list of labels, e.g. backend, urgent.
Sprint	Dropdown	Populated from the sprint cache. Use Refresh Sprints in Config → Jira to populate. Select (Backlog) to leave unassigned to a sprint.
Epic Link	Text	The Jira issue key of an existing Epic to link to, e.g. JCSD-12. Full browse URLs are also accepted and stripped down to the key automatically. Sent as the Epic Link custom field.
Epic Name	Text	Short label for the Epic itself. Only meaningful on Epic tickets.
Severity	Dropdown	Critical / High / Medium / Low. Bug tickets only.
Steps to Reproduce	Multiline text	Bug tickets only.
Priority	Dropdown	Highest / High / Medium / Low / Lowest.

Ticket types and their default fields

Type	Default Required	Default Optional
Story	Summary, Story Points, Description	Assignee, Labels, Sprint, Epic Link, Priority
Bug	Summary, Description, Severity, Steps to Reproduce	Assignee, Labels, Priority
Task	Summary, Description	Assignee, Story Points, Labels, Priority
Epic	Summary, Description, Epic Name	Labels, Priority
Initiative	Summary, Description	Labels, Priority

Which fields are required vs. optional is fully configurable per ticket type in Config → Ticket Types.

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Drafts

Drafts are stored as YAML files under your data folder — ~/.jiramaxx/drafts/ by default (configurable via Data folder, see Widget Settings). A draft is created any time you click Save Draft (or quick-save a title from the New Ticket screen). After a successful Jira submission the ticket is also retained locally (marked submitted) so you have a local record.

The list is ordered newest-first by default. Click the ☰ button in the top-right corner to sort by creation time (newest/oldest), type, or summary.

Draft list actions

Button / Key	Action
Open / Enter / double-click	Re-open the ticket form to continue editing or submit
Delete	Permanently removes the local draft (prompts for confirmation)
☰ (top-right)	Change the sort order (no hotkey)
Cancel / Escape	Returns to the main window

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Managing Existing Tickets

Press M to open the sprint ticket manager. It shows the issues in your active sprint that are assigned to you.

The first ticket is selected automatically — use the ↑ / ↓ arrow keys to navigate the list without clicking.

The list shows columns for Key, Summary, Epic, and Due date. (In the grouped view, Status and Due appear as columns alongside the epic tree.)

It opens instantly from a local snapshot — the sprint list is cached on disk (a single overwritten file under <data folder>/active_tickets/) so re-opening the manager does not hit the network. Press U (Update) to refetch the current sprint from Jira and refresh the snapshot.

Button / Key	Action
C	Add a comment to the selected ticket
S	Change the status of the selected ticket
T	Create a subtask of the selected ticket
U	Update — refetch the sprint from Jira
☰ (top-right)	Sort the list / group by epic (see below; no hotkey)
Release (top-right)	Enter release-coordinator mode (see below)
X / Escape	Close the manager

The single-key shortcuts (C / S / T / U) are configurable — see Shortcuts under Widget Settings. The ☰ options menu and Release button sit in the top-right corner and are click-only.

Add Comment

Select a ticket and press C (or click Add Comment). Type your comment in the popup and press Enter. The comment is posted to Jira immediately.

Change Status

Select a ticket and press S (or click Change Status). The tool fetches the available transitions for that issue (these depend on your Jira workflow) and shows them in a list. Select one and click Apply (or press Enter) to transition the issue.

Create Subtask

Select a ticket and press T (or click Subtask). The same title-first new-ticket flow opens, with the selected ticket pre-set as the parent. Save it as a draft or continue to the full form.

Options (☰) — sort & group by epic

Click the ☰ button in the top-right corner to:

• Sort by Priority, Due date, Status, Assignee, or Key (ascending or descending). The default is most-recently-updated.
• Group by epic — switch the flat list to a collapsible tree where your tickets are nested under their epic. The epic appears as a (non-actionable) grouping header even though it isn't assigned to you; only your tickets are listed under it. Toggle it off to return to the flat list. Handy when your tickets span several epics; leave it off for a quick flat view.

Release mode

Release mode is disabled until you validate your statuses. In Config → App Settings → Release settings, click Test statuses — it confirms your Pre-Release and Completed status names actually exist in the project. Only after that passes does the Release button become enabled. (Editing either status afterwards disables it again until you re-test.) If a status is left blank, Release mode shows a "not configured" error rather than an empty list.

Click Release for a coordinator view of everyone's tickets in the active sprint that are in a chosen status (default "Ready for Release", configurable — see Widget Settings). From here you can:

• Copy Keys — copy all matching ticket keys to the clipboard as a comma-separated list.
• Copy Users — copy the unique assignee emails to the clipboard (falls back to display name where Jira doesn't expose the email).
• Bulk → Done — opens a checklist of the listed tickets (all checked); uncheck any that aren't actually complete, then move the rest to the configured done status (default "Done") in one action.
• Update — refetch; Back / Escape returns to the manager.

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Configuration Editor

Press C on the main window to open the full config editor. Changes take effect immediately on Save — no restart needed.

Jira tab

Credentials and connection settings. See the Setup section above.

Widget Settings tab

Setting	Notes
Data folder	One folder holding drafts and the sprint snapshot cache (config.yaml also lives here). Supports ~ expansion. Default: ~/.jiramaxx. Use the Browse button to pick a folder. Move or clear this one folder to relocate/reset all local state.
UI Theme	Any valid PySimpleGUI theme name, e.g. DarkBlue3, LightGrey1, Reddit.
Hotkey: Create	Global hotkey to open the main window. Default: ctrl+alt+j
Hotkey: Manage	Global hotkey to open the sprint manager directly. Default: ctrl+alt+m
Shortcut: Comment / Status / Subtask / Update	In-window single-key shortcuts in the sprint manager. Defaults: c / s / t / u.

Under Release settings (own section at the bottom of the tab):

Setting	Notes
Pre-Release Status	The status Release mode filters the sprint to. Default: Ready for Release. Set this to match your workflow.
Completed / Post-Release Status	The status Release mode's "Bulk → Done" transitions tickets to. Default: Done.
Test statuses	Confirms both statuses above exist in the project. Release mode stays disabled until this passes; editing a status disables it again until re-tested.

Theme changes take effect the next time you open a window. Global hotkeys require a daemon restart; in-window shortcuts apply the next time you open that window.

Ticket Types tab

Controls which fields appear in the form for each ticket type, and whether they are required or optional.

• Required — field appears in the form and must be filled before submitting
• Optional — field appears in the form but can be left blank
• Not in Form — field is hidden entirely for this ticket type

Reordering fields

Fields appear in the form in the order listed here. Use the ↑ and ↓ buttons to change the order within Required or Optional.

Moving fields between lists

• Select a field in Not in Form and click → Req or → Opt to add it to the form
• Select a field in Required or Optional and click ✕ to move it back to Not in Form

Changes apply to all new tickets. Open drafts retain the field layout they were created with.

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Hotkeys (daemon mode)

Hotkey	Action
ctrl+alt+j	Open main window (new ticket / drafts)
ctrl+alt+m	Open sprint ticket manager

Both hotkeys are configurable in Config → App Settings. Changes require a daemon restart to take effect (the GUI mode picks up hotkey changes immediately on next launch).

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config.yaml reference

jira:
  base_url: https://yourcompany.atlassian.net
  api_token: YOUR_API_TOKEN
  user_email: [e-mail]
  project_key: ENG
  board_id: '2'
  my_account_id: 61c8a3b2f1e4d500685e1234
  custom_fields:
    story_points: customfield_10016
    epic_link:    customfield_10014
    epic_name:    customfield_10011

paths:
  base_dir: ~/.jiramaxx     # one folder for drafts + sprint snapshots (and config.yaml)

ui:
  theme: DarkBlue3

hotkeys:                    # global daemon hotkeys (restart to apply)
  create_ticket:  ctrl+alt+j
  manage_tickets: ctrl+alt+m

shortcuts:                  # in-window single-key shortcuts (apply on next open)
  comment:      c
  status:       s
  subtask:      t
  update:       u

release:                    # release-coordinator mode (Manage → Release)
  filter_status: Ready for Release   # status it lists
  done_status:   Done                # status "Bulk → Done" transitions to
  validated:     false               # set by "Test statuses"; Release disabled until true

network:
  use_system_certs: true   # trust OS-installed (corporate) root CAs
  ca_bundle: ''            # optional path to a PEM bundle; overrides the above
  proxy: ''                # optional http://user:pass@host:port; blank = use env

ticket_types:
  Story:
    required: [summary, story_points, description]
    optional: [assignee, labels, sprint, epic_link, priority]
  Bug:
    required: [summary, description, severity, steps_to_reproduce]
    optional: [assignee, labels, priority]
  Task:
    required: [summary, description]
    optional: [assignee, story_points, labels, priority]
  Epic:
    required: [summary, description, epic_name]
    optional: [labels, priority]
  Initiative:
    required: [summary, description]
    optional: [labels, priority]

The ticket_types section is managed by the Config GUI. Hand-editing it is safe as long as field names match those in the Field reference table above.

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Corporate networks

Open Config → Network to configure these, or edit the network section of config.yaml.

Certificates (TLS interception). Many corporate networks inspect TLS through a proxy that presents its own root CA. Python's requests verifies against a bundled cert list and ignores the Windows certificate store, so requests to *.atlassian.net / api.atlassian.com can fail with certificate verify failed even when IT installed the root CA system-wide. jiramaxx defaults use_system_certs: true, which makes it trust the OS certificate store (via truststore) so those corporate CAs are honored automatically. This is safe for home users — it just uses the standard public roots already in the OS store. If anything goes wrong, it falls back to default behavior.

• Need an explicit cert instead? Set CA Bundle (PEM path) (network.ca_bundle) or the REQUESTS_CA_BUNDLE environment variable.
• To opt out of OS-store trust, untick Use the operating-system certificate store (use_system_certs: false).

Proxies. If your network requires an outbound proxy, set Proxy URL (network.proxy), e.g. http://proxy.corp:8080. This simply exports HTTP_PROXY / HTTPS_PROXY (every case variant) for the app, so you don't need to embed credentials in the URL. Leave it blank to use the HTTP_PROXY / HTTPS_PROXY / NO_PROXY environment variables you've already set in your shell, which requests honors automatically.

Other things that can bite on a locked-down network:

• Egress allowlists must permit *.atlassian.net and api.atlassian.com.
• Authenticated proxies (NTLM/Kerberos) and PAC auto-config are not handled directly — set HTTP_PROXY / HTTPS_PROXY yourself (with inline credentials if your proxy needs them), or run a local proxy bridge.
• Recording transcribes locally on the CPU — audio/text never leave the machine — but it downloads its Whisper model (~145 MB) from Hugging Face on first use, then runs offline. On a locked-down network, allow that one-time download, or pre-fetch the model for an air-gapped install (see the jiramaxx-recording README).

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Troubleshooting

400 Bad Request when submitting

• Click Show Stack Trace on the error dialog to see the full Jira response and the exact payload sent.
• Most common causes: wrong project key (use Browse to verify), incorrect custom field IDs (check Project Settings → Fields in Jira), epic_name included on a non-Epic ticket type.

Story points not saving to Jira

• Check the Story Points custom field ID in Config → Jira. The default (customfield_10016) is not universal.

Assignee field not working

• The Assignee field requires the user's Atlassian account ID (a 24-character hex string), not their name or email. Jira Cloud's v3 API does not accept name-based assignees.

Hotkeys not triggering

• On Windows, the keyboard library may require running the terminal as Administrator.
• Confirm the hotkey string format: modifiers and keys are separated by +, e.g. ctrl+alt+j.

Manage shows no tickets (or fewer than expected)

• The manager lists only issues in the active sprint that are assigned to you. Tickets in future sprints or assigned to others won't appear here (use Release mode to see all assignees in a given status).
• It opens from a cached snapshot — press U (Update) to refetch from Jira.
• Confirm your project has an active sprint (a started sprint, not just future ones).

Disabling the recording feature in a managed environment

Recording is a separate, optional package (jiramaxx-recording). The strongest control is simply not to mirror it — core jiramaxx then has no recording code at all. As an additional belt-and-braces switch (e.g. if a user installs the package themselves), set the environment variable JIRAMAXX_DISABLE_RECORDING=1 (accepts 1, true, yes, or on). When set, the Record button is disabled and the Recording tab shows a "disabled by environment policy" message instead of the controls. Suitable for group policy / device baseline configuration.

Recording fails with AssertionError from soundcard/mediafoundation.py (e.g. wFormatTag == 0xFFFE)

The soundcard library expects the device to report its default audio format as WAVE_FORMAT_EXTENSIBLE. Some headsets (notably wireless ones like the SteelSeries Arctis line) report a different format tag and trip a hardcoded assertion. To fix:

1. Open Windows Sound settings (Win+R → mmsys.cpl)
2. Recording tab → find the affected device → Properties
3. Advanced tab → Default Format dropdown
4. Pick something explicit like 2 channel, 16 bit, 48000 Hz (DVD Quality) — anything in this dropdown will normally be reported as EXTENSIBLE
5. Apply, OK
6. Re-test recording in jiramaxx

If swapping to your laptop's built-in microphone works without this change, the problem is specific to that device's driver and the format override above is the durable fix.