odoo-addon-budget-control 18.0.3.3.2

Budget Control Core Features:

• Budget Commitment (base.budget.move)

  Probably the most crucial part of budget_control.

  • Budget Balance = Budget Allocated - (Budget Actuals - Budget Commitments)

  Actual amount are from account.move.line from posted invoice. Commitments can be sales/purchase, expense, purchase request, etc. Document required to be budget commitment can extend base.budget.move. For example, the module budget_control_expense will create budget commitment expense.budget.move for approved expense. Note that, in this budget_control module, there is no extension for budget commitment yet.

• Budget Template (budget.template)

  A Budget Template in the budget control system serves as a framework for controlling the budget, allowing for the budget to be managed according to the pre-defined template. The budget template has a relationship with the accounting, and is used to control spending based on pre-configured accounts.

• Budget Period (budget.period)

  Budget Period is the first thing to do for new budget year, and is used to govern how budget will be controlled over the defined date range, i.e.,

  • Duration of budget year

  • Template to control (budget.template)

  • Document to do budget checking

  • Analytic account in controlled

  • Control Level

  Although not mandatory, an organization will most likely use a fiscal year as its normal budget period. A Lifetime analytic, such as a campaign, grant, or one-off initiative, may instead use one dedicated multi-year period. Because that period is scoped to one analytic account, it may overlap the organization’s fiscal periods without making document-period selection ambiguous.

• Budget Control Sheet (budget.control)

  Each fiscal analytic account can have one budget control sheet per budget period. A Lifetime analytic has one sheet for its dedicated period. The budget control is used to allocate budget amount in a simpler way. In the backend it simply create budget.control.line, nothing too fancy. Once we have budget allocations, the system is ready to perform budget check.

  Budget Controls created or adopted by a Budget Plan keep a direct link to that plan. This makes ownership of the allocated amount explicit and prevents another plan from taking over the same active control.

• Budget Checking

  By calling function – check_budget(), system will check whether the confirmation of such document can result in negative budget balance. If so, it throw error message. In this module, budget check occur during posting of invoice and journal entry. To check budget also on more documents, do install budget_control_xxx relevant to that document.

• Budget Constraint

  To make the function – check_budget() more flexible, additional rules or limitations can be added to the budget checking process. The system will perform the regular budget check and will also check the additional conditions specified in the added rules. An example of using budget constraints can be seen from the budget_allocation module.

• Budget Reports

  Currently there are 2 types of report.

  1. Budget Monitoring: combine all budget related transactions, and show them in Standard Odoo BI view.

  2. Actual Budget Moves: combine all actual commit transactions, and show them in Standard Odoo BI view.

• Budget Commitment Move Forward

  In case budget commitment is being used. Sometime user has committed budget withing this year but not ready to use it and want to move the commitment amount to next year budget. Budget Commitment Forward can be use to change the budget move’s date to the designated year.

• Budget Transfer

  This module allow transferring allocated budget from one budget control sheet to other

• Budget Balance Forward

  Active controls from a Fiscal Period are proposed in the audited Forward Budget Balance document. A budget manager reviews the analytics and amounts before posting them to the next Fiscal Period. Lifetime periods already span their complete duration and cannot use carry forward.

Extended Modules:

Following are brief explanation of what the extended module will do.

Budget Move extension

These modules extend base.budget.move for other document budget commitment.

• budget_control_expense

• budget_control_purchase

• budget_control_purchase_request

• budget_control_sale

Budget Allocation

This module is the main module for manage allocation (source of fund, analytic tag and analytic account) until set budget control. and allow create Master Data source of fund, analytic tag dimension. Users can view source of fund monitoring report

• budget_allocation

Tier Validation

Extend base_tier_validation for budget control sheet

• budget_control_tier_validation

Analytic Tag Dimension Enhancements

When 1 dimension (analytic account) is not enough, we can use dimension to create persistent dimension columns

• analytic_tag_dimension

• analytic_tag_dimension_enhanced

Following modules ensure that, analytic_tag_dimension will work with all new budget control objects. These are important for reporting purposes.

• budget_allocation

• budget_allocation_expense

• budget_allocation_purchase

Table of contents

Authors

• Ecosoft

Contributors

• Kitti Upariphutthiphong <kittiu@ecosoft.co.th>

• Saran Lim. <saranl@ecosoft.co.th>

Maintainers

Current maintainers:

This module is part of the ecosoft-odoo/budgeting project on GitHub.

You are welcome to contribute.