scitex-todo 0.7.43

Canonical YAML task store with pluggable adapters (mermaid dependency graphs)

scitex-todo (scitex-todo)

A standalone, YAML-backed fleet task board — the single source of truth for tasks and the agent-to-agent communication medium that rides on top of the cards.

Full Documentation · uv pip install scitex-todo[all]

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What it is

scitex-todo is a standalone YAML task board for a fleet of agents and humans. One plain-YAML file at ~/.scitex/todo/tasks.yaml is the single source of truth (SSoT), holding three top-level sections in one document:

• tasks: — the cards (dependency graph, statuses, roles, comments).
• users: — the user registry (stable ids + display-name aliases; humans and agents alike).
• inboxes: — the per-recipient PULL notification queues (the delivery rail).

It is two things at once:

1. A task store — cards with depends_on / blocks edges, rendered as a dependency graph or as a kanban board.
2. A communication medium — every card mutation (comment, reassign, complete, a git-linked push …) becomes a card-event that is resolved to a set of recipients and enqueued into their inboxes. Each agent runs a small channel server that drains its inbox and pushes the notification straight into its Claude session. The cards are the message bus.

Hard standalone constraint. The package has ZERO dependency on any external agent runtime or fleet package (no sac / claude-code-telegrammer imports, in either direction). The delivery rail is a PULL inbox persisted in the same YAML file, so it works with no network and no external service present. An out-of-band push accelerator is always OPTIONAL, never a dependency.

Architecture

The YAML store sits at the center. Every other component is a producer or consumer that reads (and, for a few, writes) that one file — no component owns the data.

flowchart TB
    store["`**~/.scitex/todo/tasks.yaml** (SSoT)
    tasks: · users: · inboxes:`"]

    mcp["MCP server<br/>(scitex-todo mcp start)<br/>CRUD + roles + edges + poll"]
    board["Board GUI<br/>(scitex-todo board · :8051)<br/>kanban + timeline + resolve"]
    notifyd["notifyd daemon<br/>(scitex-todo notifyd)<br/>reminders + escalation + delivery"]
    chan["per-agent channel servers<br/>(scitex-todo mcp channel --agent X)<br/>drain inbox → push into Claude"]

    mcp <--> store
    board <--> store
    notifyd <--> store
    chan --> store

    store -. "notifications/claude/channel" .-> claude["agent Claude sessions"]
    chan --> claude

_{Figure 1. The store is the hub. The MCP server, board GUI, and notifyd all read and write it; each agent's channel server drains its slice of the inboxes: section and pushes into that agent's Claude session.}

Where your task data lives (store resolution)

The store is resolved by the precedence chain (first existing wins), from scitex_todo._paths:

Precedence	Source	Path
1	explicit --tasks flag / function arg	any path (wins even if missing)
2	$SCITEX_TODO_TASKS_YAML_SHARED	any path
3	project scope	<git-root>/.scitex/todo/tasks.yaml
4	user scope (the shared-fleet default)	$SCITEX_DIR/todo/tasks.yaml (default ~/.scitex/todo)
5	bundled generic example	scitex_todo/examples/tasks.yaml

Runtime state (pidfiles, the delivery ledger, the reminder sidecar) lives under <store-dir>/runtime/ (gitignored); the notify + reminder sidecars (notify.yaml, reminders.yaml) live next to tasks.yaml.

The card and its roles

A card carries four roles (ADR-0009). Each role feeds the notify resolver:

Role	Card field	Meaning
owner	agent (falls back to assignee)	the agent/human responsible for the card
assignee	assignee	the legacy owner field, also targetable on its own
collaborators	collaborators[]	working with the owner; subscribed to the thread by default
subscribers	subscribers[]	watching the card; get thread + lifecycle notices

Roles are mutated through first-class verbs — set_collaborator, set_subscriber, reassign_task — on the MCP surface, the CLI, and the board.

The user registry + identity resolver

A role member is a name string, but names drift (proj-scitex-dev, scitex-dev, lead-ywata-note-win, sac, scitex-agent-container …). The users: registry (scitex_todo._users) gives every member a stable id (u_ + 12 hex) plus a names[] alias list, an optional host_at_name join key, and a last_seen liveness stamp. Renaming an owner no longer breaks references — the id is durable, the display name is just an alias.

canonical_identity (_users/_identity.py) collapses drift to ONE canonical name:

flowchart LR
    raw["raw name<br/>e.g. proj-scitex-dev · sac · lead-ywata-note-win"]
    a{"exact match in<br/>users: registry?"}
    b{"in alias table?<br/>(sac → scitex-agent-container)"}
    c["mechanical normalize<br/>strip proj-paper- / proj-<br/>strip trailing -&lt;host&gt;"]
    recheck{"re-check<br/>registry / aliases"}
    out["canonical name<br/>(or unchanged if strict=off)"]

    raw --> a
    a -- yes --> out
    a -- no --> b
    b -- yes --> out
    b -- no --> c
    c --> recheck
    recheck --> out

_{Figure 2. Identity resolution: exact registry match → declared alias table → mechanical normalize (prefix/host strip) → re-check. Non-strict by default, so an unregistered owner resolves to itself rather than raising.}

Communication flow

A card mutation is the message. This is the full path from a mutation to a notification landing in a recipient's Claude session — with NO synchronous network on the mutation's critical path.

sequenceDiagram
    participant A as Actor<br/>(agent / human / board)
    participant S as Store mutation<br/>(comment_task, reassign, complete …)
    participant E as emit() → hook bus<br/>(card-event C1)
    participant R as resolve_recipients<br/>(notify C3, PURE)
    participant Q as enqueue → inboxes:<br/>(dispatch C4, PULL)
    participant C as Recipient channel server<br/>(scitex-todo mcp channel)
    participant CL as Recipient Claude session

    A->>S: mutate a card
    S->>E: emit canonical card-event<br/>{type, card_id, actor}
    E->>R: resolve recipients for this event + card
    Note over R: roles → members, then<br/>per-user mute/watch, then<br/>per-card add/mute overrides;<br/>drop the actor
    R-->>Q: recipient id set
    loop per recipient (fail-soft)
        Q->>Q: append record to inboxes[recipient_id]
    end
    Note over C,CL: PULL rail — no inbound POST to the mutation
    loop every ~5s
        C->>Q: drain unseen (poll_inbox)
        C->>CL: notifications/claude/channel<br/>(rendered "&lt;- scitex-todo")
        C->>Q: ack (mark seen) after successful push
    end

_{Figure 3. Mutation → event → resolve → enqueue → drain → push. The enqueue is the delivery; the recipient PULLs. A direct inbound POST cannot reach a containerized agent (it subscribes outbound to a bus), so the PULL inbox is the always-works rail. Delivery is fail-soft per recipient — one bad enqueue never breaks the others or the mutation.}

The three notify-config layers

resolve_recipients (_notify/_resolver.py) composes three layers, most-specific wins:

1. Global defaults — a built-in {event_type: [role, …]} map (DEFAULT_NOTIFY_RULES), optionally overridden by a notify.yaml sidecar. For example commented → owner + collaborators + subscribers; completed → owner + subscribers; reassigned → owner; merged → quiet by default (a merge that closes a card already fires completed).
2. Per-user prefs (User.notify) — mute opts a user OUT of an event type; watch opts them IN, but only on cards where they are already a member.
3. Per-card overrides (card["notify"]) — events replaces the role list on this card, add force-includes users, mute force-excludes them (the card's final word).

The actor (whoever caused the event) is always dropped — no one is notified of their own action.

The delivery rail (PULL inbox + channel server)

• Enqueue (_notify/_dispatch.py → _inbox.enqueue) appends a record {id, event_type, card_id, body, actor, ts, seen: false} to inboxes[recipient_id] under the shared store lock, keyed by the resolved id (u_* or raw-name fallback). It dedups on (event_type, card_id, ts, actor).
• Drain — each agent runs scitex-todo mcp channel --agent X (_mcp_channel.py), a low-level MCP stdio server. Every ~5s it polls the agent's inbox (both its raw name and its resolved u_* id, matching the producer's keys), pushes each record as a notifications/claude/channel JSON-RPC notification (rendered <- scitex-todo in the terminal), then acks it. Ack happens ONLY after a successful push, so a failed push is retried next drain.
• Poll (alternative read path) — the poll_notifications MCP tool returns an agent's inbox for a client that polls on its own turn instead of running a channel server; polling also stamps the agent's last_seen liveness heartbeat.

Nudge / escalation

A carded task that silently stops progressing is a real incident, so notifyd runs a reminder sweep (_reminders.py) that keeps surfacing stuck cards until they close — and escalates the worst ones. It uses a reminders.yaml sidecar for cadence + escalation latches; card payloads are never mutated.

flowchart TB
    sweep["reminder sweep<br/>(each notifyd tick)"]
    detect["detect stale-active +<br/>pending-backlog cards, by owner"]
    park{"card PARKED?<br/>(blocked WITH a blocker<br/>= waiting on someone)"}
    alive{"owner ALIVE?<br/>(registry last_seen<br/>within TTL)"}
    creator["escalate to card CREATOR<br/>(creator_escalated latch,<br/>once per streak)"]
    due{"per-owner digest<br/>DUE this tick?"}
    digest["enqueue ONE digest per owner<br/>(their open stale cards, capped)"]
    hip{"high-priority card still<br/>stale after N digests?"}
    op["escalate to OPERATOR<br/>(per-card, escalated latch)"]

    sweep --> detect --> park
    park -- yes --> skip["skip (not actionable)"]
    park -- no --> alive
    alive -- no --> creator
    alive -- yes --> due
    due -- no --> wait["wait (not yet due)"]
    due -- yes --> digest --> hip
    hip -- yes --> op
    hip -- no --> done["owner nudged; done this tick"]

_{Figure 4. Reminder logic. Parked cards (blocked with a named blocker — waiting on someone else) are excluded. A live owner gets a periodic single digest of their stale cards; a high-priority card still stuck after N digests escalates to the operator; a card whose owner is NOT alive escalates straight to the card's creator (the assignee will never act).}

The processes

scitex-todo is one CLI with several long-running roles. Each reads/writes the same store.

Command	Role	What it does
scitex-todo mcp start	MCP server (stdio/HTTP)	Exposes the CRUD + roles + edges tools (add_task, comment_task, update_task, complete_task, reassign_task, set_collaborator, set_subscriber, set_edge, resolve_task, list_tasks, poll_notifications, …). Every tool is a thin wrapper over scitex_todo._store so MCP / CLI / GUI share one logic path.
scitex-todo mcp channel --agent X	per-agent channel server (stdio)	Drains agent X's inbox and pushes notifications/claude/channel into its Claude session. Fail-loud on an unresolved agent id (never drains an unknown/blank inbox).
scitex-todo notifyd	always-on delivery + reminder daemon	Ticks the reminder sweep + delivery pass every --interval seconds under a single-instance lock; --once runs a single pass; notifyd install-unit writes an operator-gated systemd user unit.
scitex-todo board [start] --port 8051	board GUI (Django)	Serves the board_v3 app (kanban columns, timeline, multi-select toolbar, resolve→notify). Lifecycle verbs start / stop / restart / status via a pidfile at ~/.scitex/todo/board.pid. Embedded in the scitex-ui shell.

The mcp start and mcp channel servers are launched by each agent's Claude Code .mcp.json (scitex-todo mcp install / install-fleet writes the entries). notifyd runs as a systemd user service; board is started by the operator or the UI shell.

Quick Start

import scitex_todo as todo

# Task CRUD + roles (the same functions the MCP tools wrap)
todo.add_task(None, id="c1", title="Wire the notify rail", status="in_progress")
todo.comment_task(None, "c1", "resolver done; dispatch next", by="alice")
todo.set_subscriber(None, task_id="c1", who="bob", action="add")
rows = todo.list_tasks(None, status="in_progress")

From the shell:

# default store: project -> user -> bundled example (or $SCITEX_TODO_TASKS_YAML_SHARED)
scitex-todo render-graph -o tasks.png     # YAML -> dependency PNG
scitex-todo render-graph --print-mermaid  # inspect the mermaid without rendering
scitex-todo list-tasks --json             # resolved tasks, machine-readable

# communication surfaces
scitex-todo mcp start                     # MCP CRUD server (stdio)
scitex-todo mcp channel --agent proj-scitex-todo   # push inbox → Claude
scitex-todo notifyd --interval 120        # reminders + delivery daemon
scitex-todo board start --port 8051       # kanban / timeline GUI

Installation

Recommended: uv pip install scitex-todo[all] — uv's Rust resolver handles the SciTeX dep set quickly. Plain pip install still works.

# Recommended — uv resolver
uv pip install scitex-todo[all]

# Plain pip also works
pip install scitex-todo

Extras: [mcp] for the MCP + channel servers, [web] for the Django board. Rendering a PNG additionally needs either mmdc (mermaid-cli, with a puppeteer/playwright chromium) on PATH, or outbound access to kroki.io (the automatic fallback).

Configuration

Copy .env.example to .env (gitignored) at your project root, then edit. CLI flags always override env vars; the full list of variables (with inline comments) lives in .env.example. Notable ones for the fleet slice:

export SCITEX_TODO_TASKS_YAML_SHARED=/path/to/tasks.yaml   # override the store outright
export SCITEX_TODO_AGENT_ID='agent:<name>'     # this agent's identity (channel + author + last_seen)
export SCITEX_TODO_SCOPE='agent:<name>'        # default list/summary filter

CLI reference

Task store

scitex-todo render-graph -o tasks.png       # YAML -> dependency PNG
scitex-todo list-tasks --json               # resolved tasks, machine-readable
scitex-todo list-tasks --assignee X --status pending --status in_progress
scitex-todo list-tasks --blocking-operator  # the operator's decision queue
scitex-todo list-python-apis -v             # introspect the Python surface
scitex-todo install-shell-completion        # bash/zsh/fish tab-completion

Communication

scitex-todo mcp start [--http --port N]     # CRUD + roles + poll tools
scitex-todo mcp doctor                      # self-diagnose the MCP install
scitex-todo mcp list-tools -vv              # enumerate registered tools
scitex-todo mcp install                     # print the .mcp.json snippet
scitex-todo mcp channel --agent X           # drain inbox → push into Claude
scitex-todo notifyd [--interval N | --once] # reminders + delivery daemon
scitex-todo notifyd install-unit            # write the systemd user unit (operator-gated)

Web board

pip install scitex-todo[web]
scitex-todo board start --port 8051         # kanban + timeline, opens http://127.0.0.1:8051/
scitex-todo board status | stop | restart   # pidfile-backed lifecycle

Git hooks (git → card)

Record local git mutations onto the matching card automatically. Install the post-commit + pre-push hooks into any repo:

scripts/install-todo-git-hooks.sh          # wires hooks into the current repo
scripts/install-todo-git-hooks.sh --copy   # vendor hooks into <repo>/.githooks
scripts/install-todo-git-hooks.sh --uninstall

The hooks soft-link: a commit/push on a <type>/<card-id>-… branch (e.g. feat/tcfb-p3-git-to-card) appends a [push] comment to that card via scitex-todo hook push, which emits a committed / pushed card-event down the same notify rail. Commits on ad-hoc branches are skipped silently — no card id, no error. To link a one-off commit, add a Card: <id> trailer to the commit message. The hooks are best-effort and never block a commit or push.

Task store schema

A YAML document with a top-level tasks: list (plus the sibling users: / inboxes: sections managed by the registry + inbox layers). Each task:

Field	Required	Meaning
id	yes	unique id, referenced by depends_on / blocks
title	yes	short label
status	yes	goal | pending | in_progress | blocked | done | deferred | failed
agent / assignee	no	the card owner (role: owner)
collaborators / subscribers	no	role lists feeding the notify resolver
repo	no	owning repo / area
depends_on	no	ids this task depends on -> arrow dep --> task
blocks	no	ids this task inhibits -> blocker -- blocks --x target
blocker	no	who/what the card is waiting on (a card blocked WITH a blocker is "parked")
note	no	free-text annotation, shown under the title
priority	no	integer rank (lower = higher); document order if absent
parent	no	id of the task this nests under (drill-down view)
comments	no	the Gitea-compatible activity thread (comment_task appends)
notify	no	per-card notify override (events / add / mute)
kind	no	task (default) | compute — compute marks a row updated by an external writer (Spartan/CI watcher)
job_id / host / command / started_at / finished_at	no	compute-job metadata; only with kind: compute
deadline / deadlines / scheduled	no	ISO-8601 deadline schema with optional +1d/+1w/+1m/+1y repeater

status -> color

status	fill	edge style
goal	gold #ffe082	solid
done	green #c8e6c9	solid
in_progress	yellow #fff9c4	solid
blocked	bright-orange #ff8a65	solid
pending	grey #eceff1	solid
deferred	amber #ffca28	dashed border
failed	red #ffcdd2	solid

Part of SciTeX

scitex-todo is part of SciTeX.

Four Freedoms for Research

0. The freedom to run your research anywhere — your machine, your terms.
1. The freedom to study how every step works — from raw data to final manuscript.
2. The freedom to redistribute your workflows, not just your papers.
3. The freedom to modify any module and share improvements with the community.

AGPL-3.0 — because we believe research infrastructure deserves the same freedoms as the software it runs on.

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